- Centralized Stock Management: The ERP system from Opaper allows real-time monitoring of raw material stocks in all branches, optimizing the distribution of stocks between locations and reducing waste.
- Minimum and Maximum Stock Control: With automated calculations based on raw material usage history and sales trends, ERP systems help determine optimal stock levels to prevent running out or unnecessary buildup of materials.
- Shelf Life Tracking: Raw material tracking and shelf life features ensure fresh materials are used in production, reduce losses due to expiration, and maintain quality and customer satisfaction.
Inventory management is a crucial aspect for a culinary business, and Opaper, as your culinary business partner, is also equipped with an ERP system that can help you manage inventory more efficiently.As your culinary business continues to grow and perhaps already has many branches, proper and efficient management of raw material stock is a challenge that can be simplified with an ERP system.Here are some ways the Opaper ERP system can help with your culinary business's inventory management process:
1. Centralized Stock Management (Central Kitchen)
The ERP system owned by Opaper allows you and your staff to manage inventory from various branches within one centralized system. You can view real-time stock levels of raw materials at each branch, monitor remaining quantities, and anticipate stock shortages at specific locations.With centralized stock management, you can access inventory data from all restaurant branches in one dashboard or system. This means that the raw material stock at branches A, B, and C can be monitored simultaneously from one place. No more exhausting processes of manually checking each branch or relying on reports from local staff.
Case Example
You own a multi-outlet restaurant; If branch A is running low on chicken stock, while branch B has an excess, you can immediately arrange a stock transfer between branches. This will help prevent your business from running out of ingredients at branch A without having to make additional purchases, ultimately reducing procurement cost wastage.Centralized stock management allows you to see the big picture of inventory operations across all branches in real-time, making the decision-making process faster, more accurate, and efficient. With such inventory management, you will reduce raw material wastage and avoid unnecessary purchases. Directly, this can reduce operational costs, especially if you can control the use of materials optimally.
2. Real-Time Inventory Monitoring
The ERP system owned by Opaper allows you to monitor inventory in real-time. Every time there is a sale or use of raw materials, the system will automatically update the stock quantity across all branches. This is very useful for monitoring material usage and ensuring adequate stock availability at all times.Main Benefits:
- Avoiding stock data discrepancies due to manual recording that is prone to errors.
- You can view up-to-date data at any time, whether you are at the restaurant or remotely using a mobile device.
Automatic Notifications
The system will provide automatic alerts when raw material stock approaches the minimum threshold. With these notifications, you can take immediate action, such as reordering raw materials from suppliers or transferring stock from another branch if necessary.Case ExampleIf the tomato stock at one branch is approaching the minimum level, you will receive a notification before the stock is completely out. This gives you time to arrange procurement without disrupting restaurant operations.
Optimal Stock Calculation
The Opaper ERP system also allows you to calculate the optimal stock level based on the history of raw material usage and sales trends. This way, you can be more accurate in determining minimum and maximum stock levels, ensuring stock is always available in the right amount according to daily or weekly needs.Benefit: This calculation is based on historical data, which means you can avoid manual assumptions that may be less accurate.For example, if data shows that chicken consumption increases on weekends, you can adjust the minimum stock ahead of busy days.
3. Automation of Raw Material Ordering
One of the interesting features of Opaper in stock control is the automation of raw material ordering. When stock reaches or approaches the minimum threshold, the ERP system allows you to make purchase orders to suppliers already registered in the system that is integrated with WhatsApp Business, directly from the dashboard without having to place orders one by one from your smartphone.
Benefits
Reducing Delays: Automatic ordering helps reduce delays in raw material procurement that can occur if the process is done manually.Efficiency: You no longer need to spend time monitoring stock and making orders one by one, as the system can do it automatically.
4. Tracking Raw Materials & Shelf Life
Tracking raw materials means tracking the movement of materials from purchase to use in production or sale. Shelf life is the shelf life of raw materials—the maximum time these materials can be stored before their quality deteriorates or they become unfit for use.In Opaper's ERP, this feature allows you to know:
- The purchase date of raw materials.
- The expiration date (shelf life) of each material.
- The history of material movement at each branch or warehouse.
Another key benefit of tracking shelf life is to avoid wastage of raw materials with limited shelf life. Many culinary ingredients like meat, fish, vegetables, and dairy products have relatively short shelf lives. Without proper tracking, these materials could be wasted because they expire before they can be used.Case Example:You can track the purchase and expiration dates, so you can prioritize their use or offer special menus before the ingredients are wasted.Benefits:Reducing Losses: You can avoid losses due to raw materials being discarded because they have expired.More Efficient Use of Materials: By knowing when materials will expire, you can manage production and sales better, for example, by creating promotions for menus that use ingredients nearing expiration.
Improving Dish Quality
Tracking shelf life will also ensure that you only use raw materials that are still in their best condition. This is crucial for maintaining the quality of dishes served at your restaurant. Materials that have passed their shelf life tend to have decreased quality, which can affect the taste and freshness of the food.
Benefits
Quality Maintained: Only fresh and suitable materials will enter production.Customer Satisfaction: Well-maintained food quality will increase customer satisfaction and the reputation of your culinary business.
Case Example
You can ensure that every time the restaurant serves sushi, the fish used is not only in stock but also fresh because shelf life tracking allows the system to warn if the fish stock is nearing expiration.
5. More Accurate Tracking
The ERP system from Opaper allows for tracking of batch and lot numbers for each raw material. This gives you the ability to identify the source of a particular raw material and monitor its movement from purchase to use in production. If there is a quality issue, you can easily trace where the material came from and avoid recurring problems.
Case Example:
If there is a material that is unfit for consumption or a recall from the supplier, you can easily identify which batch or lot is affected and take appropriate action before the material is used.
Managing a culinary business with various operational challenges requires reliable and efficient solutions. With ERP features such as intelligent inventory management, integrated financial management, a fast POS system, and in-depth data analysis, Opaper offers a comprehensive approach to improving the efficiency and effectiveness of your culinary business.By using Opaper, you not only get a sophisticated device for managing stock, finances, and human resources, but it also becomes a fuel that can drive growth and profitability for your business.Join us and experience how Opaper can simplify your business operations, allowing you to focus on quality and innovation that will set your culinary business apart from the rest.Make Opaper your trusted partner in achieving sustained success.